Not that long ago, the only way to share information with your peers was by using a printed document. However, times have changed, and now, thanks to the power of technology, you can share things in an instant with anyone in the world. This has made it much easier for people to access information when needed.
Better file security options
A PPT is a file that anyone can open with the right software. This means it’s possible for people who shouldn’t have access to your presentation files to get their hands on them.
PDFs, on the other hand, can be encrypted and password protected. If you choose to lock down a PDF in this way—and there are several ways to do so—only those with the password will be able to open it. So, you can easily convert PowerPoint to PDF in seconds. Adobe Acrobat says, “The high-quality PowerPoint to PDF converter will make sure your PDF always looks as you intended.”
No fonts/design issues during sharing
PDFs are better than PPTs because they retain the formatting of your document. If you want to share a document with someone else, it’s easy for them to use the same fonts and colors when printing it out. This is not always possible with a PowerPoint presentation, as font styles are embedded in the file after saving it.
As a result, when someone opens up your PPT presentation on another computer or device that doesn’t have this font installed, they will be unable to print or edit your slides properly.
Easy to get pricing quotes and sign documents electronically
Getting pricing quotes and signing documents and agreements digitally is now easy. You don’t have to worry about printing out a PDF file, signing it and sending it back through the mail. It’s all done electronically, which saves time and money.
In addition, you can use signatures with any contract or agreement within your business. Signatures are essential in legal documentation because they make everything official!
Easier to handle ‘brick’ or landscape layouts
You may have already realized how much easier it is to handle “brick” or landscape layouts when you are working with PDFs. You can do this in a few clicks, whereas with PowerPoint and other presentation software, it is a long process of adding lines and text boxes. For example, you can easily add an extra line or text box on the fly while making your presentation in PDF format, which makes the job easier than ever before.
It also means that your slides are more organized as they are all aligned correctly without worrying about left/right alignment issues!
Can easily edit scanned documents with OCR feature
OCR (Optical Character Recognition) is a feature that can scan a document and convert it to text. It’s useful for converting a scanned document into text, but it only sometimes works well on handwritten documents or documents with poor lighting.
If you use OCR, you can edit the converted text as needed by highlighting words or phrases and selecting the appropriate option from the Tools menu.
So, the next time you’re looking for a better way to share your presentation with potential clients or fellow team members, think about using PDFs. They are much easier to work with than PowerPoint files and can be easily shared with anyone with internet access.